Alderman Patrick Toohey: Brentwood Needs Financial Controls, Less Anger in Meetings, Whistleblower Hotline
Toohey said good controls would promote trust in the city.
Brentwood Ward 4 Councilman Patrick Toohey last week contacted Maplewood-Brentwood Patch with a request to talk about how Brentwood could be better run.
Toohey is an accountant, and said the state audit of the city (to be made public early this year), is a good opportunity to improve the city’s processes.
At Ray’s Donuts, on Feb. 16, Toohey talked about financial controls, city government hierarchy, productive board meetings and a city whistle blower hot line.
He said internal controls have never been a big part of city audits.
“This could be a chance for Brentwood to lead the way," Toohey said.
He said administrative sign-off for credit card reconciliations is an example of a control.
“Someone like Gina (Jarvis, CPA, Brentwood Finance Director) should be signing off on all the receipts. It’s her way of saying, ‘I’ve gone through this. I take responsibility for it.’”
He said good controls would promote trust.
“Unfortunately a lot of people don’t trust the city,” he said.” No matter what you tell them they don’t believe us. That alleviates that problem.”
He said implementing controls isn’t urgent, but the sooner the better. He also said it takes time and money.
“Would you go to an outside accounting firm to set it up? Do we want Gina to do this? Gina has the skill sets,” he said. But he also said he doesn't know if she has the time.
Toohey also talked about the city government hierarchy.
“Everything can flow through Bola (Akande), the administrator,” he said. “Having her be over every department, and the Board of Aldermen over Bola.”
But the finance department would be outside of Akande, he said.
“The Board of Aldermen will approve the budget, and Bola would be allowed to spend as she sees fit, but in the end she wouldn’t send out the checks,” he said. “She’d have to have all checks go through the finance position, so we would be recording every cash in and out, and her financial performance would be reported to the board directly.”
Toohey compared Brentwood to a bus headed for a cliff. “Do you turn it around, or do you blame the person who got you headed toward the cliff?”
“People let their anger take over,” he said. “Instead of focusing on how to make the best processes, they’re focusing on who to blame. That creates a negative environment at meetings, and then you push good, talented people away from wanting to get involved. I understand the anger, but that doesn’t get us anywhere."
He also said a resident once suggested a whistle blower hot line, and he likes the idea.
“If someone sees something, they need a way to voice this,” he said. “We’re so small and there’s so many relationships. You see something you don’t think is kosher, and you’re scared to say something.”
He said the hot line would go to a third party, which would report to the Board of Aldermen.
“We need to know,” Toohey said. “The best thing we can have as aldermen is information.”
Read related article in Patch:
- Residents Seek State Audit of Brentwood's Finances
- Mayor Pat Kelly Talks Business Developments, State Audit and Rec Center
- Brentwood Audit Results Expected Early 2013
Bill Jacobs
11:47 pm on Monday, February 18, 2013
At least Alderman Toohey is going about this the right way. Unlike Alderwoman Saunders who is trying to stir up drama within the board.
TOOWARM
5:44 am on Tuesday, February 19, 2013
When the "I know nothing, I see nothing, I do nothing" Mayor and old board are gone, the city will move on. The coming elections will purge the drama they created by their actions AND more importantly - lack of accountability and communication.
Laura Richardson
9:04 am on Tuesday, February 19, 2013
Mr. Jacobs, I think you may be partially right -- it does appear Alderman Toohey is trying to move forward with suggested solutions; however, didn't you mean to say Alderman Saunders is SHEDDING LIGHT on the drama the City has worked to hide for so long? I'm glad to see both Alderman Toohey and Saunders working for Brentwood's citizens, to move past the questionable practices that have been in place for far too long, and to hold the City more accountable for the benefit of ALL residents.....
Citi for Honest Governance
9:15 am on Tuesday, February 19, 2013
Mr. Jacobs,
I also applaud Mr. Toohey's efforts to be transparent, as long as he is not requesting we forgive prior administrations transgressions of the past even prior to knowing the results of the state audit.
Alderperson Saunders and numerous well intended citizens are not motivated by drama, but rather a sincere and consciencable desire for simple accountability.
The objective is simply to discover all facts, and then we can begin to clean the slate for the future. "The highest form of ignorance is when you reject or accept something you don't know anything about." Wayne Dyer (1940-?) American Professor and Psychotherapist.
Jim Pozzo
2:59 pm on Tuesday, February 19, 2013
I believe the mention of internal controls now by Alderman Toohey after the BOA has met with the state auditor in closed session may be a violation of state law. If one of the recommendations by the state auditor is to review internal controls, he is revealing discussions from closed sessions. The BOA should take this incident seriously.
Jim Pozzo
Ryan Martin
3:13 pm on Tuesday, February 19, 2013
Hi Jim: I'm no lawyer, but based on my knowledge of the Missouri Sunshine Law, there are very few things that are REQUIRED to be closed by law. While elected officials may choose to close documents from the public and to hold meetings behind closed doors, they're usually not required to by law. In fact, when discussing public business, information is presumed open unless otherwise exempted by law. Some more information is available on the Missouri Attorney General's website: http://ago.mo.gov/sunshinelaw/sunshinelaw.htm#header6
Jim Pozzo
4:19 pm on Tuesday, February 19, 2013
Ryan, (not an attorney either), it seems I ran across another state law that concerns individuals releasing closed meeting information otherwise anyone could release the information that may be helpful or harmful to other parties, or gain an advantage that others may not have. The state auditor said these first meetings with the city were closed to the public. Also, someone making comments in closed session and then it being made public could help or harm that person when taken out of context.
Then Toohey should just release the entire audit report, not just possibly choose one item.
if closed meeting, only vote is required to be made public. I will see if I can find the law. City attorneys should know.
Also, to add, Saunders did bring up the internal controls before she was in office, the annual audit mentioned it in their audits with the addition: just like we stated is last year's audit. The city ignored the suggestion by the auditor.
Jim Pozzo
Ryan Martin
4:22 pm on Tuesday, February 19, 2013
You raise an interesting question that I don't have the answer to. Once a record or meeting is voted to be closed from the public, I'm unsure if it requires a vote of some sort to become public again. I didn't think so, but now I'm not sure. It's an interesting homework assignment for me!
Karen Smith
4:56 pm on Tuesday, February 19, 2013
Ryan – thanks for the clarification. Since the audit has not been shared in an open session, maybe the comment is questioning where some of the information shared in the article came from (e.g., financial controls, city government hierarchy, productive board meetings). These could be audit findings that were shared in a closed session. There has been no discussion in an open public forum as of yet.
I personally disagree with this….but it is the state auditor’s protocol. This audit was done through a petition process (not at the request of the city) and will be paid for with public dollars. It is not addressing personnel, legal or real estate. It should have been shared in open session. And then we could be having these discussions openly. The public is somewhat disadvantaged because we do not yet know what is in the auditor’s report.
Doug Miner
5:18 pm on Tuesday, February 19, 2013
Another non-attorney weighing in here - maybe Mr. Toohey’s preaching for controls is similar to a fortune cookie that councils patience is a virtue. It’s something so generally accepted that there can’t be any harm to it, no matter what may or may not be in the audit.
Karen Smith
3:06 pm on Tuesday, February 19, 2013
If I am interpreting Patrick Toohey’s comments correctly, it sounds like he is moving in the direction that Maureen Saunders has been trying to move the City since she took office. I don’t think folks are trying to place blame as is suggested in the article and one of the comments. I think the focus is on holding individuals accountable and making sure that the right policies and procedures are in place to insure that the types of abuse Brentwood has endured over the last 20 years are prevented.
Using the bus driver analogy, if a bus goes off a cliff due to poor execution on the part of the bus driver, it is very doubtful that the bus driver would be given the responsibility of driving a bus again. I think that that is all the citizens of Brentwood are asking for (and deserve). If there were people in positions of responsibility in Brentwood that did not do their job or provide appropriate oversight and governance, then they need to be held accountable just like the bus driver.
Bill Jacobs
3:26 pm on Tuesday, February 19, 2013
Ms. Smith, In response to your bus driver analogy, how many times does it need to be explained to Alderwoman Saunders that those "driving the bus" were unaware that something was going on internally in the city. Is it the bus drivers fault if the mechanic fails to do his job properly? You all want honesty and transparency in City Hall? Well, they are being honest and transparent. Take them at their word, they have nothing to gain by hiding something from you all.
Patrick Toohey
4:20 pm on Tuesday, February 19, 2013
For those who don't know, I am a CPA with 7 years of audit experience and I have been preaching about improving Brentwood's internal controls since I first began campaigning to be an Alderman. I spoke based on my professional knowledge and experience along with the public knowledge the Brentwood has had some problems in the past.
Karen Smith
4:54 pm on Tuesday, February 19, 2013
Mr. Jacobs -- thanks for your comment. I guess the question is: should “those driving the bus” have had the checks and balances in place so that they would have known what was going on in the city. As the “bus driver” of the city, wasn’t it their responsibility to implement policies and procedures so such abuse would be prevented?
I do respectfully disagree with you that City Hall is being honest and transparent. There are questions that have not been fully answered. And I am uncomfortable with “taking them at their word”. That is what got Brentwood in the mess it is in right now. Brentwood has to earn the trust of the residents and this will take time and a lot of work.
And it is not just Alderman Saunders that is asking for this. Don’t forget, she was elected by the people in Ward 1 to represent them because of her audit background and because she knows how to put policies and procedures in place to prevent the type of abuse that Brentwood endured for 20 years.
Ed
9:25 pm on Tuesday, February 19, 2013
I agree with Ms Smith - ignorance of the situation is not acceptable. The fact that simple, standard controls to ensure accountability we're not in place is less acceptable. We elected them to GOVERN - not to sit idly by.
Bill Jacobs
10:20 pm on Tuesday, February 19, 2013
How are we going to move forward, when some on the board are only interested in bringing up the past?
Jim Pozzo
11:34 pm on Tuesday, February 19, 2013
When there are transportation accidents or building/construction failures, the incident is investigated for the cause so that there will be no more failures, was it a maintenance, design, manufacturing problem, or human error. Again, this is to prevent other failures. That would be the responsible thing to do.
Jim Pozzo
Tim Kobler
2:43 am on Wednesday, February 20, 2013
As a Brentwood resident, I disagree with Alderman Toohey as far as anger having no purpose. It is the anger of us Brentwood citizens being misled, duped and told, don't pay any attention to the man behind the curtain, everything will be ok because we, the current city administration admit that we we made mistakes, but will fix it, so you need not worry, that got the ball rolling on this audit.
Patrick Toohey
11:11 pm on Wednesday, February 20, 2013
Tim, I never said anger doesn't have a purpose. Anger can serve as a wonderful motivator but it can also impair judgment. Anger must be kept with in reason so that sound decisions are made. I would urge you to reread my comments.
Jim Pozzo
4:52 pm on Saturday, February 23, 2013
Ryan, Doug, any information on whether it was legal or appropriate for an alderman to talk to the Patch to discuss "possible" recommendations from the closed meetings with the State Auditor's Office?
It is just up to the alderman?
Jim Pozzo
Doug Miner
5:36 pm on Saturday, February 23, 2013
Jim - I'll run this by a few folks on Monday and see what they say. Thanks
Tom Johnson
1:06 am on Sunday, February 24, 2013
This is exactly what is tearing this city apart. People like Mr. Pozzo who wan't to make a big deal about Alderman Toohey talking with Patch. You all say you are trying to move us forward with accountability, well why don't you all just quit bickering about every little thing, and quit trying to attack the littlest things. I hope you all get what you want, which is for Alderman Saunders to become mayor and then have all of her "people" become aldermen. At this point, I would like to have that happen so the tables can be turned. You all try and run the city when every move you make is being second guessed at every second. See how easy it is for you.
Jim Pozzo
10:08 pm on Sunday, February 24, 2013
Mr. Johnson, I thought it was a simple question that would be easy to answer.